The Disclosure Log details each Freedom of Information (FOI) request we have processed, including when it was received, what it concerned and our response to it.

FOI Requests from 11 November 2019

Request No.

Request

Request Date

Resolution

 001

1. All information held by the Association relating to an investigation into an alleged breach of the Code of Conduct for Governing Body Members;

2. The total amount paid to Henderson Loggie for carrying out their investigation and preparing their report;

3. A copy of the Grampian Housing Association Staff Code of Conduct and the date this was last approved by the Board of Management and confirmation that this had been received and signed by all members of staff in the employment of the Association on Wednesday 24 July 2019.   

21 November 2019

Partial Release of Information

Exemptions applied to the information requested under Sections 38(1)(a), 38(1)(b), 36(1) and 17 of the Act.

Information disclosed is available on request.

002

1. A full and unredacted copy of the draft and final report from Henderson Loggie (requestor confirmed they were content for their information contained in the report to be disclosed under the Act);

2. All copies of correspondence relating to the handling of the requestor's complaint;

3. Full disclosure of the method of appointing and servicing of the sub-committee of the Board of Management set up to oversee the requestor's complaint, together with its membership.

2 January 2020

Partial Release of Information

Exemptions applied to the information requested under Sections 38(1)(a), 38(1)(b), 36(1) of the Act. 

Information disclosed is available on request.

003

1      An unredacted copy of the report into the complaint;

2      To be advised of the total cost of the investigation;

3      To be advised of the total amount paid for legal advice for the alleged breach of the code of conduct; and for the legal advice received in connection with the complaint;

4      To be advised of the total expenditure by the Association in carrying out the investigation into an alleged breach of the code of conduct, in whatsoever way that expenditure was incurred; and

5      To be advised of the total expenditure by the Association in carrying out the investigation into the complaint, in whatsoever way that expenditure was incurred.

7 February 2020

Partial Release of Information

Exemptions applied to the information requested under Sections 38(1)(a), 38(1)(b), 30(b)(1), 33(1)(b), 36(1), 25(1), 17(1)(b) of the Act.

Information disclosed is available on request.

004 1. Records of inspection for the communal property including road/footway at Market Stance, Aberdeen; 

2. Maintenance records including records of independent contractors working in Market Stance, Aberdeen; 
 
3. Records of complaints about the state of the communal areas, roads and footway at Market Stance; 
 
4. Records of other accidents which have occurred within the communal areas or on the stretch of road/footway at Market Stance; 
 
5. Date stamp/electronic audit trail showing the date each record of inspection was created; and 
 
6. Records showing any complaint(s) or defect(s) in the area of Market Stance, Aberdeen, which were forwarded on to or shared with Aberdeen City Council.
12 February 2020 Request refused under Section 39(2) of FOISA - request treated as a request for environmental information under the EIRs.
005 How many staff at Grampian have a private parking space in the secure underground car park at Stevenson Court? 19 February 2020 Full release of information under the Freedom of Information (Scotland) Act 2002.
 
Information disclosed is available on request.
006 1. The number of properties under the factoring service of Grampian Housing Association on Morrison Drive, Aberdeen.  Additionally, the number of properties under the factoring service of Grampian Housing Association privately owned.

2. Who from Grampian Housing Association authorised the permission to install fibre on buildings in Morrison Drive, Aberdeen and the process of authorising the permission. What factors were considered in authorising this without seeking permission from property owners?
19 May 2020 Partial release of information.
 
Exemptions applied under Section 38(1)(b) of the Freedom of Information (Scotland) Act 2002.
 
Information disclosed is available on request. 
007 How much has been spent repairing a specific Grampian Housing Association property? 10 June 2020

Full release of information under the Freedom of Information (Scotland) Act 2002.

Information disclosed is available on request.

008

1.The date on which the first report prepared by Henderson Loggie was circulated to members of the Board of Management  of Grampian Housing Association

2. To confirm the actual date on the report circulated to members of the Board of Management  of Grampian Housing Association

3. Advise of the date of the Board Meeting at which members of the Board of Management of Grampian Housing Association gave further instruction to Henderson Loggie and also request a copy of the minute of that Board Meeting

4. Did anyone from Grampian Housing Association ask any third parties organisations to advise them, if or when, an application for information under FOI, or GDPR legislation was made?    As FOI requests are for information that can legally be requested by anyone worldwide, why would Grampian Housing Association need to know such information?

22 June 2020

Partial Release of Information

Exemption applied under Section 17 of the Act.

Information disclosed is available on request.

009 1. Details of all of the housing association’s  housebuilding projects approved in the last ten years, including the address of the project, the affected geographical area,  the total number of units built, the number of units built for social housing, the number of affordable houses built, and the date the project was approved 6 July 2020 Request refused under Section 39(2)(a) of FOISA and confirm that request will be treated as a request for environmental information under Regulation 2(1) of the EIRs.
010 1. The average waiting time for housing accommodation, broken down by bedroom number, in each of the last ten years.
 
2. The average waiting time for housing accommodation in each geographical area, broken down by bedroom number, in each of the last ten years.
 
3. The longest waiting time for housing accommodation, broken down by bedroom number, in each of the last ten years.
 
4. The longest waiting time for housing accommodation in each geographical area, broken down by bedroom number, in each of the last ten years. 
6 July 2020 Request refused under Section 17 of the Freedom of Information (Scotland) Act 2002 - information is not held because Grampian Housing Association does not have access to council housing waiting times.
011 1. The total number of people currently on the waiting list for housing properties, broken down by bedroom number?
 
2. The number of people currently on the waiting list for housing in each geographical area, broken down by property bedroom number.
 
3. The anticipated waiting time for housing accommodation in each geographical area, broken down by bedroom property number.
 
4. The anticipated waiting time for housing accommodation, broken down by bedroom number.
 
5. The average waiting time for housing accommodation, broken down by bedroom number, in each of the last ten years.
 
6. The average waiting time for housing accommodation in each geographical area, broken down by bedroom number, in each of the last ten years.
6 July 2020 Release of information for Request 1.
Information disclosed is available on request.
 
Requests 2.-6. refused under Section 17 of the Freedom of Information (Scotland) Act 2002 - information is not held either because Grampian Housing Association is unable to predict the availability of properties and availability is based on properties becoming available or because the information is not available through HomeHunt and Grampian Housing Association does  not hold any information prior to joining HomeHunt in 2016.
012 1. The total number of social housing properties owned by the housing association, broken down by geographical area and bedroom number. 

2. The total number of social housing properties built by the housing association in each of the past ten years, broken down by geographical area and bedroom number.
19 May 2020 Information released under the Freedom of Information (Scotland) Act 2002.

Information disclosed is available on request.
013 1. Percentage increases on rent imposed on social tenants by the housing association in each of the last ten years. 

2. The total number of housing association tenants in each of the last ten years. 
 
3.1 The total value of rent arrears accumulated by housing association tenants, as well as 
 
3.2 The total number of tenants who have entered rent arrears, in each of the last ten years. 
 
4. Details of all evictions carried out on housing association tenants in the last ten years, including the number of evictions carried out and the reasons for the evictions. 
 
5. The number of housing association tenants currently facing evictions, including all active eviction notices. 
6 July 2020 Release of information for Request 5.

Information disclosed is available on request.
 
Request 3.2 refused under Section 17 of the Freedom of Information (Scotland) Act 2002 in respect of this part of the request - information requested under point 3.2, the total number of tenants who have entered rent arrears in each of the last ten years, the requested information is not held by Grampian Housing Association.
 
With regard to requests 1 to 4 (with the exception of 3.2), the information requested is otherwise accessible.
014 1. Details of all complaints made by tenants about the organisation’s housing service in the past five years, including the date of the complaint, reason given for complaint, whether the complaint was investigated and upheld, and what the outcome of the complaint was. 6 July 2020
Partial release of information.
 
Exemptions applied under Section 16 of the Freedom of Information (Scotland) Act 2002 in respect of the third party personal data within the scope of the request.
 
Information disclosed is available on request.
015 1. Who at GHA gave written permission when the first tenants moved into a brand new block of four one bedroom flats at 23 and 25 Criagferrar Way to cover brand new turf laid in the back garden to be covered up by black thick plastic sheets and covered by stones. 29 July 2020 Request refused under Section 17 of FOISA (2002):

The requested information is not held by Grampian Housing Association.